to associate the employee with a tax not in the list of assigned taxes. (This button is disabled for users without “Add” permission.)
Add/Edit Taxes |
From the list of taxes currently associated with the employee, you may edit/delete those taxes. You may also add a tax to the Employee if the earning already exists in Vault’s Division Tax Master.
Click to associate the employee with a tax not in the list of assigned taxes. (This button is disabled for users without “Add” permission.)
Select the tax to add from the Tax drop-down. If the tax is included at the division and/or department level in Vault, the tax will be available for assignment to the employee.
Select/enter tax data as follows:
|
Field |
Description |
Vault Reference |
|
Not Subject |
When the flag is set, the employee is not subject to the tax. |
Employee Tax Master
|
|
Exempt |
When the flag is set, indicates that the employee is exempt from the tax. |
|
|
Active |
When the flag is set, indicates that the tax is active and, therefore, applied during payroll processing. |
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Active Date |
Indicates the date the tax becomes active (default is the date of assignment). |
|
|
Filing Status |
The employee’s Federal tax return filing status, selected from the drop-down box. (Selections may vary depending on the tax.) |
|
|
Inactive Date |
Indicates the date the tax becomes inactive (not applied during payroll processing). |
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GL Expense |
The related G/L account from the master G/L table in Vault. |
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|
GL Liability |
The related G/L account from the master G/L table in Vault |
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Note The GL fields are disabled when adding a tax. To specify expense and liability codes, you must first save the new tax, then edit the new tax. |
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Additional Withholding |
You may specify that an additional amount be withheld for the tax. If FIXED AMOUNT, enter the dollar amount in the adjacent text box. If PERCENTAGE, enter it (e.g., ten percent =10) in the adjacent text box. |
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Personal Exemptions |
The number of personal exemptions claimed on the employee’s tax return. |
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Dep Exemptions |
The number of dependent exemptions claimed on the employee’s tax return. |
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Alternative Withholding |
Rather than basing income tax withholding on a tax table or percentage, the employee may elect to withhold taxes based on a flat amount (FIXED AMOUNT) or percentage of gross wages (PERCENTAGE OF TAXABLE WAGE). |
Click 
in the desired row of the list of taxes to make changes. (The “not” symbol 
appears over the edit icon for users without “edit” permission.) Data entry is as described for a new tax, except that the GL Expense and GL Liability fields are enabled for associating GL accounts with the tax.
Click 
in the desired row of the list of earnings to delete a tax. (The “not” symbol 
appears over the trash can icon for users without “delete” permission.)
|
The system requests confirmation of the deletion. Note If there is any activity for a tax in the employee’s payroll history, the tax cannot be deleted. |
|
Click 
in the desired row of the list of taxes to display (view-only) a tax’s parameters.
